Google Calendar Essential Training

In this course, Google Apps trainer Susan Metz demonstrates how to use this web-based calendar to manage both your personal and professional schedules. The course shows how to invite attendees and assign resources for any event with the scheduling tool, and how to monitor attendee responses. Tutorials on setting up tasks and troubleshooting errors are also included.

Topics include:

• Understanding the evolving Calendar interface
• Navigating through daily, weekly, and monthly calendars and agendas
• Creating and editing various types of events
• Showing and hiding calendar sections
• Decoding event icons
• Inviting guests to events
• Booking meeting rooms
• Setting up notifications for events through email, pop-up, or desktop reminders
• Creating shared calendars for teams, events, and resources
• Viewing a holiday calendar or a coworker’s schedule
• Customizing a calendar’s look and feel
• Managing calendar privacy
• Creating secondary calendars

Table of content

Welcome

• Welcome

Introduction

• Introducing Google Calendar
• Comparing Google Calendar with Google Apps Calendar
• Understanding the evolving interface of Google’s web applications
• Creating and managing your Google account

Navigating Google Calendar

• Understanding the Calendar interface
• Changing the Calendar view
• Hiding and expanding Calendar sections

Creating Events

• Creating a new event
• Creating a repeating event
• Creating an all-day event
• Using the Quick Add feature
• Creating appointment slots

Editing Events

• Editing the description, location, and time of an event
• Undoing changes and deleting events
• Making changes to repeating events
• Marking events as free or busy

Inviting Guests to Your Events

• Adding guests to your event
• Viewing a guest’s availability
• Sending guest invitations
• Changing guest privileges
• Booking a resource or room

Responding to Invitations

• Responding to events by email
• Responding to events on Google Calendar
• Changing your response and adding notes
• Controlling how events appear on your calendar

Reminders and Notifications

• Creating email and pop-up event reminders
• Customizing email notifications
• Understanding event notification updates

Tasks

• Creating tasks and task lists
• Displaying tasks on Google Calendar
• Assigning tasks

Viewing Other Calendars

• Viewing the calendars of friends or coworkers
• Subscribing to a holiday calendar or a special event calendar
• Hiding and removing other calendars

Secondary Calendars

• Creating a secondary calendar
• Adding and copying events to secondary calendars
• Managing notifications for secondary calendars

Sharing Calendars

• Introducing sharing permissions
• Sharing your calendar with an individual
• Sharing your calendar within your domain
• Publishing a calendar
• Managing your shared calendar

Customizing Calendars

• Customizing date and time preferences
• Displaying multiple time zones
• Changing calendar and event colors

Calendar Privacy

• Disabling calendar sharing
• Marking events as private
• Removing viewers and editors from your calendar

Troubleshooting and Getting Help

• Troubleshooting server errors and access issues
• Troubleshooting sharing issues

Conclusion

• Additional resources

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